An honest look at what each solution actually does — and doesn’t do.
| Feature | ★ Best choiceWOW Backup & Restore | Xero / QuickBooks native backup | Manual CSV export | Generic cloud backup |
|---|---|---|---|---|
| Daily automated snapshots | ✅ | ⚠️ Infrastructure only | ❌ Manual | ⚠️ File-level only |
| Full org restore to new file | ✅ | ❌ | ❌ | ❌ |
| Attachments backed up | ✅ | ❌ | ❌ | ❌ |
| Granular record restore | ✅ | ❌ | ❌ | ❌ |
| 24 h restore SLA | ✅ | ❌ | ❌ | ❌ |
| Multi-client dashboard | ✅ | ❌ | ❌ | ❌ |
| Audit trail & access log | ✅ | ❌ | ❌ | ❌ |
| WORM-protected storage | ✅ | ❌ | ❌ | ⚠️ Optional |
| Immutable and encrypted backup | ✅ | ❌ | ❌ | ⚠️ Partial |
| Xero App Store listed | ✅ Listed | N/A | N/A | ❌ |
| Purpose-built for accounting | ✅ | ❌ | ❌ | ❌ |
| Cyber insurance compatible | ✅ | ❌ | ❌ | ⚠️ Depends |
| Free trial | ✅ 1 month/org | ❌ | ❌ | ⚠️ Usually 14 days |
| Restore coupon included | ✅ $149.95 value | ❌ | ❌ | ❌ |
1 month free per org
Xero and QuickBooks maintain infrastructure backups for their own business continuity. Their ToS is explicit: these cannot restore your individual organisation, recover a deleted contact, or roll back a bad import. They are not a backup for you.
CSV exports lose relational data, attachment links, journal references, and reconciliation status. You cannot restore a working Xero org from a CSV. And most firms are weeks or months between exports — if they export at all.
Dropbox, OneDrive, and generic backup tools can back up files — but your Xero or QuickBooks data lives in the cloud, not on your hard drive. These tools have nothing to back up.
We don't hand you a ZIP file. Our team rebuilds your Xero organisation or QuickBooks company file into a new, live file — chart of accounts, contacts, transactions, attachments, all via each platform's published APIs.
Every receipt, PDF, and image attached to a Xero invoice or QuickBooks bill is backed up and re-linked automatically. No other tool does this.
Multi-client OAuth, per-client audit trail, granular restore by date range or record type — built for accounting firms, not adapted from generic IT tools.
Backups are WORM-protected: immutable once written. Unauthorized access cannot encrypt or delete them. Even a compromised Xero admin account cannot erase your backup.
